SAMPLE ITINERARY for JAPAN VISA Application (Schedule of Stay)

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Whether you’re applying for a JAPAN VISA to tour or to visit a friend or relative, one of the documents you must submit is a daily itinerary (also called “schedule of stay). The Japanese Embassy will be looking at it to see what you plan to do in their country, which is one huge factor in determining whether or not you will be granted a visa.

Fortunately, the embassy has provided a standard template for the itinerary. The most important details that you need to provide are your planned activities, contact person and details, and accommodations. Let’s break it down per item.

WHAT'S COVERED IN THIS GUIDE?

How to Make an Itinerary for Japan Visa Application

1. Date. This is the date when you make the itinerary. The standard format is YEAR/MONTH/DAY.
2. Name. Don’t forget to write your full name.
3. Travel Dates. Pretty straight-forward.
4. Activity Plan. This is the part where you list down what you plan to do in Japan. It doesn’t have to be super detailed. No need to list down where you plan to have lunch or dinner or whatever. Just give an overview will do: the key places you will visit or major activities you will do. If there are days when you don’t plan to do anything or go anywhere, you can write FREE DAY or REST DAY on those days.
5. Contact Details. If you’re invited by someone in Japan, write their name and contact number. If you’re staying at a hotel (tourist visa), write the contact number and email of the hotel. If you don’t know the contact details of the hotel, google them.
6. Accommodations. If you’re visiting a friend or relative, write their full address. If you’re staying at a hotel, write the full address of the hotel. Don’t worry, you don’t need to be booked with the hotel. You just need to enter which hotel you plan to stay.
7. Same as Above. If you’re staying in a hotel or at someone’s house on multiple days, you can write SAME AS ABOVE instead of writing the same details in every cell. But of course, if you will be staying in different places on other days, enter their addresses and contact details opposite respective dates.

Sample Itinerary Copy

If you want a copy of the above itinerary, you can find it through the link below. You can use it as guide to create your own. It’s a Word file so you can edit it easily. Just replace the details and make the necessary adjustments. We also provided a blank copy that you can fill out.

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Related Posts:

1. JAPAN VISA REQUIREMENTS & Application for Tourists
2. HOW TO AVOID GETTING OFFLOADED: Airport Immigration Requirements
3. Travel Insurance: What You Need to Know
4. HOW TO APPLY FOR A SCHENGEN VISA & Other Frequently Asked Questions
5. HOW TO RENEW JAPAN VISA & Other Frequently Asked Questions
6. HOW TO APPLY FOR A NEW PASSPORT: Requirements & DFA Appointment Tips
7. Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)
8. The Road to VISA APPLICATION APPROVAL: When is the Right Time? How to Prepare Early?

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Yosh Dimen is a full-time travel blogger. He has three passions in life: social media, travel, and movies. Yosh has won 3 Philippine Blog Awards and a Palanca Award. Learn more about his personal journeys at Yoshke.com.

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Hello, clarification, please. The date above, shouldn’t it be the travel date and not when you prepared the itinerary?

Hi P, sa experience ko, pag nag-aapply ako, kung kailan ko ginawa yung itinerary or kailan ko sinubmit yung application, yun ang date na nilalagay ko. Hindi naman ako nagkaka-problem.

Yung travel dates kasi andun na sa first column.

Hi. Im planning for a 90-day trip. Yung date of entry po ba is considered as d-1 na or the following day na?

Hi Nadine, as far as I know, counted as Day 1 ung day of arrival.

Hi po, need na ba may confirmed bookings ng hotel bago magsubmit ng itinerary

Nope. Ilagay mo lang kung saan mo balak mag-stay, not necessarily nabook mo na.

Just wan to ask if it’s necessary na kung anong airline yung nilagay mo sa visa application, dapat yun din yung mismong flight na ittake mo.

No. Pwede magbago. :)

Hi if granted po ng tourist visa first time pwede po ba gamiton max 15 days? Or 5 days lang po?

Yes, usually. Kahit 5 days lang ang iapply mo, usually 15 days ung max na length of stay. Check mo na lang din kung ano naka-indicate sa visa pag naapprove.

Ask ko lang po,nag-overstay po ako sa japan noong 1983 up to 2003 naaksidente po kc yong minamaneho kong sasakyan, nagapply po ako ng visa ulit last august pero na-deny po ako, gusto ko ulit sana na mag-apply ulit this may may sponsor po ako na japanese national kumpleto na po yong pinadala nya sakin na requrements, ask ko lang po kung kailangan ko po ba elaborate sa application form na nagkaroon ako ng kaso since it happened 16 yrs ago? Feel ko kc kaya nadeny ako last time dahil sa naging kaso before. Sabi kc after certain yrs nabubura na sa record nila yong case ko

Di ko po alam kapag ganyan. Best to consult a travel agency po kasi mas alam po nila.

I have an expired unused japan visa, will I encounter problems if I will apply again for a new visa

Hi! Do I need to stick/follow the schedule I sent when I applied for japan visa? Would I encounter a problem or would they still check it if the daily schedule I submitted is for 5 days only but the actual numbers of day I will be staying is 9 days (15 days is approved for single-entry visa)?

Hi TPT! Would you know if for group visa applications, do we need to submit separate Schedule of Stay even if we have identical details and plans?

Hi Juan, gaaaah, di ko matandaan. I think ibinalik sa amin ung extra copies since nakalagay naman sa Schedule of Stay ung names naming lahat. Pero di ko sure if tama pagka-alala ko. :S

hi. would just like to check – standard stay for single entry is max of 15 days? i plan to apply lang for 5day stay (in reality i’ve booked for 8 days) para ma approve kami as im guaranteeing the expense for my mom, aside from my own expense kasi.

Yep, ung usual na length of stay allowed is 15 days. :)

Hello, ask ko lang kong ako gagawa nung daily schedule o si travel agency?

Ikaw ang gagawa, usually.

May mga agencies na nag-ooffer ng visa assistance for a fee. So pwedeng sila ung gumawa pero babayaran mo yung agency ng iba pa sa service fee.

hello po..ask ko lng if possible ba mabigyan ng visa sister ko para magbantay ng anak ko kc summer vacation ang mga student ngyon d2.khit 1month lng sna…kaso kakagaling nya lng din kc d2.from january to april dis yir..so bale 3months ago lng..pwde kya sya mabigyan ng visa uli?

just to clarify, we intend to book a flight starting 27th of September, sa daily schedule ba need na start din ng 27th of September?

When I full out the daily schedule, I start with the date of arrival in Japan.

Hello. Good day. Just wanna ask regarding the guarantee letter. What kind of seal is required? It was stated on the Guarantor’s information/data. Thank you.

Hi Michelle, Japanese citizens and Japan residents have their personal seal. Yun yung needed na seal. Personal seal/stamp nila.

Hi! We are applying as a family for Japan Visa, do we submit just 1 daily schedule or we need to submit individually?
This is the 3rd time I am using you blog as my guide to my travels, 1st when i went to Paris, then for Seoul, and now for Japan. Your blogs are so helpful, thank you for taking time to put up your blogs :)

When my family applied last time, we submitted just one copy for everyone. But we also submitted a list of applicants.

Madam how to apply visiting visa like mt Fuji I don’t know how to make itinerary

good am i have japanese friend guarantor with complete requirements and i apply for my visa 90 days it its possible to approved for 90 or it depends to japan embassy?

Good Day, if ever ma approved yong visa ko for visit relatives in japan ano po yong ibang requirments na possible na hihingin nila sa airport?

Hello, if ever po yung hotel address na nilagay ko sa itinerary is yung not booked, will the immigration check po kaya? kasi po i’m planning to stay at a friend’s house but I will be applying tourist visa.. not visa for visiting a friend.. thank you po..

Hi po, ask ko lang po if ung sponsor namin for japan trip is from nagoya (which is dun po kami titira s kanila) and we want to have tokyo tour pero po magbook po kami for accomodation, need p po kaya ng proof of income para sa aming tokyo tour? or as sponsored na din sya ng relative namin s nagoya? Thank you in advance.

Hi po.visa approved po.tapos 7days lang po yong nasa itinetary ko noong nag apply kami.but we booked a ticket and we have a reservation already for 13days.magka problem po ba kami?(

Sa experience ko po ay hindi naman naging problem, basta within the allowed length of stay naman.

hello. if visit a relative, need ba na yung house nila ang ilagay ko as accommodation or ok lang na hotel ang ilagay ko. Thank you

If VISIT RELATIVE po, mas okay po yata if house nung relative.

Hi Yosh! Thanks for this, you guys have been really helpful :) Though question, is it a reasonable itinerary to submit if I’ll only visit spots around Tokyo & Nagoya while staying in 1 hotel for a 15-day stay?

To me, it doesn’t make sense kasi Nagoya is around 5 hours away. It’s like Manila and Baguio. :D

Hello, thank you for this. I’d like to ask if yung date ng arrival sa airport (for example 9pm yung arrival and checkin sa hotel. since late na yun, hindi ka na din makakapagtrour) Magkacount ba yun na day 1? at need po isama sa total number of days of stay sa application form? Thank you.

Yep, counted ang day of Arrival. :)

Hello! Ask ko lang po if pwede mag exit ng tokyo kahit yung guarantor po namin ay tiga osaka? Thank you

Hi Kim, yes, that’s fine.

Thank you po! Do we need to bring our daily schedule in case po magtanong immigration? or hindi na po?

Ako po laging may dalang itinerary.

Thank you po! Ask ko lang din po kasi exit namin ay tokyo and we were planning to stay at my mom’s house for few days after staying sa aunt ko po. What if magtanong po yung immigration kung bakit po exit namin ay tokyo? Do we need to say na magsstay po kami sa mom ko? Nakastamp na rin po kasi sa old passport ng lola ko na she had been to tokyo. Thank you po

If i-ask po kayo, then yes, answer truthfully lang po. Wala naman pong issue kung iba ang exit city sa entry city. Normal lang po yun.

Hello again ! thank you for your previous reply. I am sorry if this is going to be a big text but i really need your help.
Last October i wanted to travel to both Korea and Japan. Korean Visa went smoothly but as for the Japanese visa , my friend ( who is a close online friend ) sent me an invitation.
I am not sure if the Visa was declined because of the Korean-Japanese situation , or because i don’t have enough proof ( picture with my friend ) .

I am planning to try traveling to japan again next April . I do have picture now with my Japanese friend ( we took a lot in Korea ). However i am not sure if i should just try to apply as a Solo traveler this time or use invitation ( as before )

I have 2500$ in my bank account and i am planning to stay for 1 week .

I am afraid that if i apply as a solo traveler it might be suspicious ? because of my previous VISA application. Since the previous one had an invitation. Or Maybe I’m Just overthinking.

PS : if i am applying solo , should i mention that i will meet my friend for example ? and provide Pictures as a proof. or it’s better not to do so.

Kindly advice me what to do. I really want this to work.